The Proof of Delivery (POD) is an essential document in the trucking industry, and most customers will want to see the POD along with their Invoice. To make this process easier, Tailwind allows you to import digital PODs and attach them to your Orders – and any attached POD will automatically be included when you transmit the corresponding Invoice.
There are two ways to attach a POD to an Order: you can attach them individually as Notes, or use the POD Import tool.
Using the POD Import Tool
The POD Import tool will allow you to upload a POD file and attach it automatically to the corresponding Order, provided that the file name contains the Order/Invoice number. If you plan to make regular use of the tool, you will want to make sure you are naming (or renaming) your POD files appropriately. Any file name that includes the number will work.
To use the tool, simply drag and drop the file into the main area of the tool, or click to open up a Browse… dialog and locate the file on your computer. The tool accepts most standard image formats, as well as PDF files.
The POD tool also allows you to import a number of PODs at once, which can be handy if you are scanning paper PODs in batches. Just drag and drop the whole bunch into the tool, or select multiple files in the Browse… dialog.
Attaching Individual PODs
You can also attach individual PODs to an Order using the Notes section. To do so, open the Order, click on the ‘Notes’ tab, and click the ‘Add Note’ button. This will bring up the Create Note page. Select ‘Order: POD Attachment’ from the Note Type drop-down menu. Fill in the Subject and Description fields, then click on the ‘Create and Add Attachment’ button at the bottom.
Doing so will save the note, and show you the note view, where you can click on the ‘Choose File’ button near the bottom – this will prompt you to find the POD file on your computer. Do so, and click save. The POD is now attached to the Order.